Steps for obtaining an invitation to attend IURS
The process of obtaining an invitation to participate in IURS is for the advisor, or person accompanying students, to contact one of the directors with a letter of interest, giving the titles of the posters his/her undergraduate researchers will be presenting. Advisors, particularly those attending IURS for the first time, are encouraged to make an oral presentation of their research interest. The host IURS Director will then send a formal letter of invitation to the advisor informing him of the research paper title accepted for poster or oral presentation. (A letter head, formal, letter, including poster titles, as outlined in the initial letter of interest, is then sent to the advisor inviting him or her, with their undergraduate researchers, to attend IURS, and present their research.)
Step two is for the host Director to provide each attendee with an individual invitation, on IURS letter head. These letters serve two purposes: they are (a formal) official invitation to present and are needed to obtain visas for the country where IURS will be held.
1. Letter of interest including poster and advisor oral presentation titles from advisor, sent to Director.
2. Advisor receives a letter of invitation, including titles of presentations, to attend, along with undergraduate researchers, IURS.
3. Undergraduates receive individual letters, on letter head, including title of poster.
IURS-9 Host Director, Dr. Anabella Tulin, email@example.com
IURS Assistant International, Director Dr. C. Calibo, firstname.lastname@example.org
IURS International Director, Dr. A. Conklin, email@example.com
Rules of Conduct for IURS Participants
The International Undergraduate Research Symposium (IURS) is a formal Scientific meeting and all attendees are required to participate in an appropriate manner. The idea is for all participants to help all other participants succeed.
During the symposium, which commences when you start your travel to the Symposium and ends when you get back home, the following rules apply:
- Attendees must always be with another attendee during the symposium and should also be accompanied by a local attendee at all times. This means in all circumstances and at all times except in the Hostel.
- Attendees are not to bring drugs with them except for Imodium AD, pain relievers (i.e. aspirin)1 and prescription drugs.
- Attendees are not to drink alcoholic beverages during the Symposium.
- Appropriate language should be used at all times.
- Customs of foreign countries will be different and are to be respected.
- Clothing appropriate to the activity is to be worn at all times. Shirt and tie or blouse and skirt or nice slacks for presentations, IURS tee shirt and jeans (no holes) for trips.
Everyone must always be on time. If you are late you will be left behind. You should always be 5 min early.
- Keep your passport safe at all times and someplace where you cannot lose it.
- When walking around be aware of your surroundings
- Cross streets at designated crossings
- (I put my wallet in my front pocket and my hand on my wallet in my pocket)
- Carry your purse under your arm
- Never give money to a person asking for money (best to just ignore)
- Never go with a non IURS participant
- Never attend other than IURS sanctioned parties
- Only drink from bottled drinks that you open yourself
- Bottled or Mineral water, with and without gas
- It is best to only eat cooked (HOT) food. Packaged food that you open yourself should be ok.
- Bring snacks in carryon luggage for plane ride and other in country trips.
Poster and Symposium Information
- Presentation of poster of research, this is the reason for the symposium
- Poster size 44 inches by 28 inches (111 by 71 cm) works well. However, slightly smaller or larger will also be acceptable
- Poster– Abstract, Introduction, Methods and Materials, Results, Conclusion(s), References
Presented in poster format
Presented by student doing research
Student must make presentation
College level research carried out by presenting student
Not necessarily publishable data
- Any recognized academic discipline
- Undergraduates equivalent to United States college students (recent graduates included)
- Presentations usually occur over one or two days
Day 1 Introductions – getting to know the place and each other
Days 2 and 3 Poster presentations
Day 4 Workshop
Day 5 Tour of businesses and local cultural sites
Cultural exchanges occur in evenings
- All presenters expected to attend and participate in all activities.
Ways students and faculty members obtain money to attend IURS.
- Some universities have STEM grants and some of that money can be used to fund participation in IURS.
- Some universities have undergraduate research offices and may have monies though that office.
- Universities provide monies for attending IURS.
- Departments have funds for student travel.
- Students obtain funding from the Student Government.
- Funding from other governmental organizations.
- Grants from local or national industries.
- Students can carry out money making activities to raise money to attend IURS.
IURS is not a money making organization.
IURS registration normally goes to provide food and housing during the symposium.